Onslow Bridal Gala
February 26, 2012, noon-4pm
Marston Pavilion

Marston Pavilion is located on Seth Williams Blvd., Bldg. 730, Jacksonville, NC
Join our successful network of vendors by participating in the Onslow Bridal Gala. Increase sales & showcase your services. A personal approach is proven to be more effective. The Onslow Bridal Gala will be advertised in several bridal publications and media outlets. Event calendar listings and press releases will be distributed to the local media outlets. Contact us to get your free posters to help promote the show. As you know advertising is expensive and with your help, we can keep the booth costs down. We have even lowered our fees in some areas! Each early bird vendor will be able to have the DJ make an announcement about their product or service. Please write down what you wish to have announced and bring it to the show. Please limit your announcement. Remember to dress up your booth for the Best Booth Contest, voted on by the brides. You could win a free booth next year! This is our fourth year and we appreciate your loyalty and assistance! Thank you all so much!

TERMS AND CONDITIONS:
Set Up: Sunday, Feb. 26 setup starts at 8 am. All exhibits must be set up by 11:45. Doors open at 12. Vendors arriving late may forfeit their right to exhibit.

Booth Terms: Please note that vendors’ equipment, display and other belongings may not extend outside the booth space. If a vendor’s audio or video presentation is disruptive to a nearby booth, Onslow Bridal reserves the right to ask the vendor to reduce the disturbance factor accordingly. Onslow Bridal will retain final approval of all vendor participants and will assign booth space in the best interests of the event and all vendors. Booth locations may not be altered on the day of the show. Booth reservations are not considered final until signed the Vendor Contract and payment in full is received by Onslow Bridal. Vendor accepts liability for all representatives and agents for any damage of vendor property. Onslow Bridal is not responsible for vendor property while on-site. No subletting of booths is allowed. No literature may be displayed or handed out that advertises merchants or services not specifically registered in the show. Onslow Bridal reserves the right to remove any objectionable displays, merchandise or samples, and to alter the floor plan for the overall good and welfare of the show.

Brides List & Booth Raffle: A list of brides in attendance will be provided to participating vendors within two weeks after the show. List may not be sold, rented, traded, given away or made known to non-exhibitors. Vendors may conduct a booth raffle at the end of the show. Vendor is responsible for delivery of raffled product/services to the winning bride.

Cancellation: Written notice of cancellation from a vendor received prior to Jan. 1, 2012 will be entitled to a 50% refund. No refunds will be granted for any cancellations after January 1, 2012. Onslow Bridal Gala, in its sole discretion, reserves the right to cancel the bridal show at any time if it is deemed inadvisable to proceed for any reason. In the event of a show cancellation, a full refund of fees paid will be granted to each vendor. Under no circumstances will Onslow Bridal Gala be liable for any amount in excess of the vendor booth fee received.

Fire & Safety Regulations: All displays must be fire-safe; fabrics and decorative materials used must be fire retardant. Candles must be in a container. You cannot put any tacks, tape, or staples to the walls. All electric cords must be taped down.

Music: If you plan to have music, videos, etc. please be considerate of others and keep the sound at a level that will not disturb those in neighboring booths. Onslow Bridal Gala will have final determination of acceptable sound levels.

Food: All food vendors must be Licensed or Food Safety Certified. All caterers must be approved vendors of MCCS by 2/1/12.

Base Pass: If you need a base pass, we need your complete information no later than 2/10/12 in order to mail your pass. NO EXCEPTIONS

CONTESTS
Vendor Ad Contest: Every time a vendor posts a link to our blog or FB page, and forwards it to phevents@hotmail.com, their name goes in a drawing to win 50.00!
Vendor Referral Contest: The vendor who refers the most brides and/or new vendor attendees will win 100.00!! Both Drawings to be held 2/25/12. Winners announced at the bridal show!

With all the vendors helping to advertise this show, we can attract more brides and keep ad costs low to keep booth costs low!

Brides will be given a name tag to wear so that you can target them specifically. Remember that people are drawn to booths that are attractive, passing out information, have a special drawing or have samplings at their table. You are welcome to sell your products, put on mini demonstrations, sign contracts & pass out samples during the event.

2012 Onslow Bridal Gala, 2/26/12, 12-4 pm
Marston Pavilion is located on Seth Williams Blvd., Bldg. 730.
Please email us if you need this information mailed to you.

VENDOR BOOTH – 8 X 10 (open & inviting floor plan, no pole & drape). Booth includes one 8 ft table, 2 chairs, & list of leads.
Early registration (Pd by Dec. 31) $255_____

Late registration (after Dec 31) $300_____

Booth sharing add extra $100 to either registration $100_____

Outside Space for transportation vendors $160_____

Unmanned Booths $150_____

Goody Bag Insert (Non-booth vendor) $100_____

Additional Tables, 8 ft or 120 R $10_____
Electricity $15_____
Linens: black or white $10_____ (white 54 x 120, black 72 x 120)
Other linens available upon request

I am a new vendor and I was referred by ____________________
We will be limiting the number of vendors in each category so we recommend you reserve your spot early.

Preferred vendor spot: ______ on the wall ______ in the center (no electricity available) ______ corner booth
Will you be using a tent or tall structure in your booth? Yes _____ No_____
If the spot of your choice is not available, we will put you as close as possible. Booth assignments will be given out at the show.
Any vendor that has a tent or tall structure will be placed on the sides. No vendor booth requests after 2/10/2012.

PLEASE PRINT If Booth sharing, we need complete information on both vendors!
BUSINESS NAME_______________________________________________
BUSINESS ADDRESS_____________________________________________
BUSINESS WEBSITE___________________________PHONE#___________
Contact Name ____________________ mail address ____________________

TOTAL $______Type of business ____________________ EXTRAS_______

My door prize is _____________________TOTAL _______
BEST BOOTH CONTEST – voted for by the Brides, BALANCE ______ Pd by 2/10/2012 or space is forfeited. Winner gets a free booth next year!

I do not need a base pass _______
I need a base pass ___________ Fill out information below. Incomplete forms will be returned and vendor not accepted.
Complete address______________________________________________

State and Drivers License number ___________________________________________________________
All guests must be pre-registered to get on base. No Exceptions.

PayPal accepted – PH Events ____________________________
I authorize you to charge my credit card #___________________ Exp date _______

Card zip code ______________________ Amt charged ____________

Signature __________________________________

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Please return form above with payment. Make checks payable to PH Events. Mail your payments to 105 Stony Brook Dr., New Bern, NC 28562. Contact Pam DuVal at phevents@hotmail.com or 252-671-6939 for more info. All Booths must be paid in full by 2/10/2012 or you may forfeit your booth space.

Participating vendors are encouraged to insert promotional items/giveaways in 100 bridal goody bags. We encourage vendors to provide a Door Prize, as it will attract more brides to your booth. Door prizes will be awarded during the show. You must list what your door prize is in order for it to be announced. Door prize winners will be sent directly to your booth to collect their prize so you can promote your product or service to the winner
All participating vendors may email 8-10 high quality pictures for power point presentation during the show. Please put your company name on the pics if you can. These must be received by 2/10/12.

Check out our blog - http://onslowbridal.blogspot.com/ & on facebook for updates.
For more information, contact: Pam DuVal at 252-671-6939 or phevents@hotmail.com.
All guests must be pre-registered to get on base. No Exceptions.

Register online here - http://onslowbridalvendor.eventzilla.net/
Bride’s Pre-registration - http://onslowbridal.eventzilla.net/